Summary
Overview
Work History
Education
Skills
Certification
Languages
Timeline
Generic

Anna Kolodka

Bratislava

Summary

Dynamic Executive & Personal Assistant / Office Manager with over 8 years of international experience, providing exceptional support to C-Level executives and high-net-worth principals across diverse regions. Expertise lies in executive calendar management, international travel coordination, and HR support for teams of up to 500 employees, ensuring seamless operations and enhancing productivity. Known for maintaining discretion while implementing effective solutions, streamlining processes, and fostering strong relationships with key stakeholders. Proficient in managing budgets and event planning, consistently delivering high-quality results that align with organizational objectives. Poised to tackle new challenges and drive operational excellence in future roles.

Overview

10
10
years of professional experience
1
1
Certification

Work History

HR Assistant & Office Coordinator

Systal Technology Solutions
06.2022 - 04.2024
  • Supported HR and office operations for 150+ employees in Slovakia and 500+ globally;
  • Assisted in recruitment (50+ roles annually), onboarding, contracts, compliance;
  • Organized corporate events, trainings, team-building;
  • Managed office budgets, vendor relations, facility maintenance;
  • Implemented filing and record-keeping systems for improved data retrieval and reporting;
  • Managed employee onboarding, facilitating training sessions and processing necessary documentation;
  • Developed and maintained HR databases, ensuring accuracy of employee records and compliance with regulations.

Personal Assistant to Corporation Owner

OLVIA Corporation
08.2021 - 12.2022
  • Managed 80+ VIP international trips annually;
  • Coordinated real estate portfolio in-country and abroad (EU, Cyprus, Turkey);
  • Directed private yacht operations, including crew selection and voyage logistics;
  • Hired and supervised private staff (drivers, pilots, household employees);
  • Planned and executed private and corporate events in-country and abroad (EU, Cyprus, Dubai, Turkey, UAE);
  • Conducted market research and vendor negotiations;
  • Improved time management of the executive through effective prioritization and organization of tasks;
  • Managed executive schedules, coordinating meetings and travel arrangements to maximize productivity;
  • Streamlined communication between departments, facilitating timely information exchange and decision-making;
  • Maintained confidentiality and discretion while handling sensitive information relevant to company operations.

Personal Assistant to CEO & Office Administrator

Keramplus LLC
10.2017 - 06.2021
  • Delivered 24/7 executive support;
  • Managed complex schedules, optimizing time for executives and enhancing productivity;
  • Coordinated travel arrangements, ensuring seamless logistics and cost-effective solutions;
  • Managed extensive international calendar;
  • Coordinated 50+ multi-leg annual business trips across Europe, US, UK, China, Singapore, UAE;
  • Organized international conferences and executive-level meetings with 100+ participants;
  • Prepared board-level reports, presentations, and internal/external correspondence;
  • Managed budgets (~€300k/year);
  • Supervised junior staff and optimized workflows;
  • Executed administrative tasks efficiently, supporting daily operations and enhancing workflow efficiency;
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.

Deputy Assistant

Dnipro Regional State Administration
10.2016 - 10.2017
  • Maintained business calendars, scheduled governmental meetings, drafted press releases and official reports;
  • Coordinated multi-department projects and translation services;
  • Managed scheduling and organization of meetings, ensuring all logistics were handled effectively;
  • Supported preparation of reports and presentations, contributing to data accuracy and clarity.

Office Administrator to Chairman of the Board

PJSC Aktabank
05.2014 - 10.2016
  • Managed daily office operations, procurement, vendor management, and facility services;
  • Organized internal/external meetings and conferences;
  • Supported HR in hiring plans, interviews, training;
  • Managed travel bookings, expense reports, and onboarding programs;
  • Managed scheduling and communication for executives, ensuring timely responses and organized agendas.


Education

MA & BA - English/Spanish Philology & Translation

Alfred Nobel University
06-2013

Skills

  • Executive & Personal Assistance Confidential & Discreet Support
  • Diary & Calendar Management Meeting Coordination Agenda & Minute Preparation
  • International Travel & Event Planning Contract & Document Management
  • HR & Recruitment (150 employees in Slovakia, 500 globally) Staff Onboarding & Training
  • Budget & Expense Management Vendor Relations Process Optimization
  • Cross-Cultural Communication Gatekeeping

Certification

  • Postgraduate Degree in General Psychology, Y. Fedkovych Chernivtsi National University - 2022-2024
  • HR Foundations Certification, HRCI, 2022
  • Project Management Certification, Hillel International IT School, 2020

Languages

English (C1)
Spanish (B1)
Slovak (B1)
Russian/Ukrainian (C2)

Timeline

HR Assistant & Office Coordinator

Systal Technology Solutions
06.2022 - 04.2024

Personal Assistant to Corporation Owner

OLVIA Corporation
08.2021 - 12.2022

Personal Assistant to CEO & Office Administrator

Keramplus LLC
10.2017 - 06.2021

Deputy Assistant

Dnipro Regional State Administration
10.2016 - 10.2017

Office Administrator to Chairman of the Board

PJSC Aktabank
05.2014 - 10.2016

MA & BA - English/Spanish Philology & Translation

Alfred Nobel University

Similar Profiles

CREATE PROFILE
Anna Kolodka